SCOPE OF POSITIONS
The purpose of the Tacoma Branch of the National Association for the
Advancement of Colored People shall be to improve the political, educational,
social and economic status of minority groups; to eliminate racial prejudice;
to keep the public aware of the adverse effects of racial discrimination;
and to take lawful action to secure its elimination, consistent with
the efforts of the national organization and in conformity with the articles
of Incorporation of the Associations, its Constitution and By-Laws and
as directed by the National Board of Directors.
The Tacoma Branch of the National Association for the Advancement of
Colored People (NAACP) shall have a President/Chief Executive Officer,
three (3) Vice Presidents (who shall be designated as First Vice President,
Second Vice President, and Third Vice President), a Treasurer, and a
Secretary.
Organizationally, the Branch President shall be the principal officer
for the Branch, with the First Vice President being the Branch’s
second executive officer, and the other Vice Presidents following in
the order of their respective position.
The President shall operate under the direction of the Branch’s
Executive Committee, and the Vice Presidents shall operate under and
report to the President. The President; (a) to preside at meetings of
the General Membership and the Executive Committee and to serve as chairman
of the Executive Committee. (b) To appoint Chairman and members of all
committees not directly elected by the General membership or the Executive
Committee. (c) Between meetings of the Executive Committee and the General
Membership, to exercise general executive authority on behalf of the
Branch subject to ratification by the Executive Committee. (d) To countersign
all requisitions prepared by the Secretary for disbursements from the
Branch Treasury. (e) To perform such other functions and exercise such
further duties as may be voted from time to time by the General Membership
or Executive Committee. (f) To serve as an ex-officio member of all committees
except the Nominating Committee, and the Election Supervisory Committee.
The duties of the Vice President shall be to perform all the duties
of the President in his/her absence or disability. In the case of more
than one Vice-President, the Vice Presidents shall be designed as first,
second, third, etc., an shall perform their duties according to their
numerical rank. Each Vice President shall accept leadership responsibilities
for those specific functional areas assigned to him/her by the President
and shall report to said President for day-to-day operations.
Functional areas for which a Vice President(s) may be assigned responsibility
for overseeing are: Legal Redress; Political Action; Voters Registration;
Membership and Recruitment; Public Relations; Health Care; Youth Work;
Fund Raising; Office Support and Special Event Planning; and other activities,
as circumstances warrant. (Details of these various activities are appended
hereto.)
The Treasurer and Secretary shall perform duties traditionally assigned
to such functions.
PREREQUISTES
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| PRESIDENT AND EACH VICE PRESIDENT SHALL: |
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It is desirable that the President and each Vice President shall have
been an active member of the Branch for a minimum of one (1) year prior
to being eligible to hold office and has paid the prescribed fees as
a member in good stand. Demonstrated capacity to exercise the full array
of the following attributes in addition to those called out in Article
1 Section 3:
- An understanding and endorsement of the goals and objectives of
the National Office and Tacoma Branch of the NAACP, and of the applicable
policies and procedures for conducting NAACP business;
- Ability to function in an effective, efficient, and amicable manner
with persons of varying economic, educational, ethnic, religious,
and political backgrounds in order to meet the needs of the Branch’s
constituencies;
- Experience in working with various segments of the local community,
as well as on boards, commissions, committees, et cetera in challenging
situations in a cooperative manner, and the skill to diffuse dysfunctional
situations;
- Capacity to formulate innovative, but functional approaches to
resolutions of constitutiencies’ problems, and the ability to
effectively convey those thoughts and approaches to various parties;
- Commitment to attend a minimum of five (5) Branch Executive Board
Meetings and a minimum of eight (8) Branch General Membership Meetings
per annum;
- Knowledge of conducting meetings employing, in general, the principles
of Roberts Rules of Order and NAACP operating guidelines; and
- Willingness to perform other related duties, as may be assigned
by the Board or President.
In addition to possessing the general qualifications set forth for
the Branch’s presidential officers:
- Have accounting/bookkeeping experience, and the ability to prepare
comprehensive routine and special project accounting reports for
the Branch’s Executive Committee, General Membership, and the
National Office;
- Have served a minimum of a three (3) month apprenticeship with
the existing Treasurer to familiarize her/himself with local Branch
operations
and procedure;
- Possess contemporary computer skill to facilitate accounting record
keeping and electronic transfer of data between Branch Officers and
the general membership, as may be appropriate; and
- Possess the capacity
to be bonded to handle the full array of the Branch’s financial
affairs at the expense of the Branch.
- Have secretarial experience, and the ability to
prepare comprehensive routine and special project reports for the
Branch’s
Board officers and the National Office, as may be directed;
- Maintain a comprehensive computerized listing of the general
membership;
- Prepare comprehensive Minutes for all General and Executive Membership
Meetings, and maintain attendance logs;
- Assist various officers and committees with mailings;
- Assist with processing communications to and from the Branch via
telephone, website, and other media; et cetera.
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